VIP Payroll & HR: Classic Payroll - Functions

• View payslip on-screen with online real-time input facility.
• Immediate recalculation of all earnings and deductions with any input.
• All statutory requirements are catered for, e.g. TAX, UIF, Skills Development Levy, OID, etc.
• Load the total cost to company (package) per employee.
• For speedy processing, make use of input on the payslip.
• Allows for various pay cycles: daily, weekly, bi-weekly or monthly.
• Batch processing for large volumes, e.g. overtime or commission.

• IRP5 codes are linked to earnings and deductions.
• Use mathematical formulae to calculate earnings, deductions or company contributions according to your requirements.
• Additional earnings and deductions can be added as your requirements change.
• User allocation of earnings to BCEA Remuneration for the calculation of leave pay.
• An alternative language is available to produce payslips in a second language to employees.

• Weekly, monthly and year-to-date salary cost immediately available on-screen and in reports.
• View the actual cost to the employer on-screen, i.e. the total earnings and company contribution for each employee.
• Total the cost to company for all employees on one screen.
• Determine the Company Total for the current and year-to-date period on one screen.
• Cost employee salary according to department, pay point or division.
• Split salary by percentage into ten cost centres.
• On-screen listings are available for any earning and/or deduction per employee, e.g. medical aid, provident fund and unions.

• View updated payslip immediately when mathematical formulae are changed.
• Automatic back-pay calculations can be entered.
• Pro-rata Annual Bonus can be calculated automatically, e.g. 13th cheque.
• Options such as first week only, last week only, always, average according to weeks in month, can be specified for employee and employer contributions such as union fees.
• Shifts, stamp or hours can be accumulated for bonus or leave pay calculations.
• All formulae can be maintained by the payroll administrator.
• For each earning, deduction or company contribution up to 36 calculations can be defined.

• Normal tax or average tax calculation per employee.
• View current tax tables on-screen.
• View the tax deduction per earning on-screen.
• Make monthly provision for tax on bonus.
• SITE and PAYE split immediately available.
• Tax travel allowances according to the SARS requirements.
• Complete RFI and non-RFI records kept.
• Statutory limits for pension and retirement annuities are applied.
• Directors' remuneration taxed according to deemed or actual income.
• Various tax status options such as temporary employees, directives, etc. are available.

• Record statutory employee information as required by SARS.
• Use payroll masterfile fields to produce equity and skills reports.
• Mandatory fields for new employees are colour coded.
• Help functions are available for easy table lookup.
• Choose payment facility per employee, e.g. cash, cheque, electronic transfers.
• Complete audit trail for electronic transactions.
• One screen is used to enter all personal information.

• Caters for 99 payrolls with unlimited employees.
• Bargaining councils such as MICFA, BIC, MTU and MIBFA, etc. are catered for, including reports in the required electronic and hard copy format.
• Hours, days or amounts can be imported into VIP Classic from most time and attendance /clock card systems.
• ASCII imports and exports.

Linking the following VIP modules to the core system can expand the functionality of the Softline VIP System:

• Personnel History - Comprehensive employee database, fully integrated with the payroll.
• Job Management - Define job profiles in the organisation.
• Leave Module - An advanced leave management system.
• Employment Equity - Record Equity information and produce the statutory reports.
• Skills Development - Generate a Work Place Skills Plan to submit to relevant SETA.
• Job Costing - Analyse labour costs per task or job in detail.
• Old Mutual Pension Fund Interface - Electronic transfer of contributions to pension fund.
• Deloitte Interface - Export salary survey information.
• Interface to General ledger applications - Exporting facilities are available to most popular GL applications. A customised export can also be defined according to specific requirements.
• Business Intelligence Manager (BIM) - A visual reporting solution that uses MS Excel to provide you with meaningful insight and interpretation of your VIP data.
• VIP Infoslips - Replaces the paper payslip with an interactive document that offers the versatility of a web page and integrates data into an easy-to-read and interactive package.
• Standard reports (including OID, EMP 201, UIF and variance reports).
• Compare variances between current month and previous month's payroll.
• Sort reports according to company specific requirements.
• Standard reports for all statutory requirements as per SARS and the Department of Labour.
• Standard reports are available for payments to third parties.
• Standard ODBC (Open Data Base Connectivity) functionality to generate reports in data applications such as Microsoft Word, Microsoft Excel and Crystal Report Writer.
• Full Audit trial.
• 12-Month Report indicating the current month as well as the previous 11 Months' payslips per employee.
• Consolidate different payrolls into one report.
• 52 weeks report indicating the current week as well as the previous 51 weeks' payslips per employee.
• VIP offers a powerful report writer for user defined requirements

• Advanced access control to ensure confidentiality.
• Passwords can be defined with full access, viewing access or no access.
• Define zones to group employees together and link zones to passwords.

• IRP5 codes are linked to earnings and deductions.
• Use mathematical formulae to calculate earnings, deductions or company contributions according to your requirements.
• Additional earnings and deductions can be added as your requirements change.
• User allocation of earnings to BCEA Remuneration for the calculation of leave pay.
• An alternative language is available to produce payslips in a second language to employees.

• Apply increases across the board by percentage or fixed amount.
• Do selections by department, pay point, category or job grade with minimum and maximum ceilings.
• View increase history on-screen.
• Calculate back-pay based on different rates of pay.
• Load future increases with an effective date.
• Batch mode available for increases.