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Request for Quote (RFQ):

The Request for Quote (RFQ) activity facilitates the management of quote information for Sundry Purchase Orders. It is a consolidated activity; which means that all documents currently at the Request for Quote activity are managed on one screen.

The document is moved out of the RFQ activity by the relevant edit control, i.e. once a vendor has been selected for each line, the edit control is loaded and the document is then routed according to the workflow process again.

The RFQ activity allows for the capturing of quote related data, the comparison thereof and ultimately the selection of a vendor for a particular item in a purchase order requisition.

It has three hierarchical levels of displaying data: the first level is the document level and shows all documents currently in RFQ for the logged in user. The second level is the item level which displays all items in the parent document. The third level is the vendor level or the RFQ level which displays all vendors in consideration for purchasing the parent item in the parent document from.

Initially when the document arrives at RFQ, no vendor levels will be present (except if an automated activity has already allocated preferred vendors to each item in the document). The user may then allocate as many vendor lines as needed. E-Mails and/or reports are used to request a quote from the vendor. Once obtained from the vendor, the costs are entered on the relevant vendor lines.

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