Classic Payroll

AccTech Systems Softline VIP Payroll & HR
The VIP Classic system provides one integrated solution for payroll and human resource management. The software is online and the real-time design ensures that payroll processing is faster and easier to use. VIP Classic contains the latest legislative changes that enable payroll administrators to make the most accurate and up to date calculations. All of this is combined in a package that can be maintained by updating earnings, deductions and methods.

Functions:

View the Actual Payslip on-screen

  • View payslip on-screen with online real-time input facility.
  • Immediate recalculation of all earnings and deductions with any input.
  • All statutory requirements are catered for, e.g. TAX, UIF, Skills Development Levy, OID, etc.
  • Load the total cost to company (package) per employee.
  • For speedy processing, make use of input on the payslip.
  • Allows for various pay cycles: daily, weekly, bi-weekly or monthly.
  • Batch processing for large volumes, e.g. overtime or commission.

No parameter codes – Use your own Descriptions for Earnings & Deductions

  • IRP5 codes are linked to earnings and deductions.
  • Use mathematical formulae to calculate earnings, deductions or company contributions according to your requirements.
  • Additional earnings and deductions can be added as your requirements change.
  • User allocation of earnings to BCEA Remuneration for the calculation of leave pay.
  • An alternative language is available to produce payslips in a second language to employees.

Total Cost at a glance

  • Weekly, monthly and year-to-date salary cost immediately available on-screen and in reports.
  • View the actual cost to the employer on-screen, i.e. the total earnings and company contribution for each employee.
  • Total the cost to company for all employees on one screen.
  • Determine the Company Total for the current and year-to-date period on one screen.
  • Cost employee salary according to department, pay point or division.
  • Split salary by percentage into ten cost centres.
  • On-screen listings are available for any earning and/or deduction per employee, e.g. medical aid, provident fund and unions.

User defined formulae for earnings and deductions

  • View updated payslip immediately when mathematical formulae are changed.
  • Automatic back-pay calculations can be entered.
  • Pro-rata Annual Bonus can be calculated automatically, e.g. 13th cheque.
  • Options such as first week only, last week only, always, average according to weeks in month, can be specified for employee and employer contributions such as union fees.
  • Shifts, stamp or hours can be accumulated for bonus or leave pay calculations.
  • All formulae can be maintained by the payroll administrator.
  • For each earning, deduction or company contribution up to 36 calculations can be defined.

Accurate tax calculation for easy processing

  • Normal tax or average tax calculation per employee.
  • View current tax tables on-screen.
  • View the tax deduction per earning on-screen.
  • Make monthly provision for tax on bonus.
  • SITE and PAYE split immediately available.
  • Tax travel allowances according to the SARS requirements.
  • Complete RFI and non-RFI records kept.
  • Statutory limits for pension and retirement annuities are applied.
  • Directors’ remuneration taxed according to deemed or actual income.
  • Various tax status options such as temporary employees, directives, etc. are available.

Employee information

  • Record statutory employee information as required by SARS.
  • Use payroll masterfile fields to produce equity and skills reports.
  • Mandatory fields for new employees are colour coded.
  • Help functions are available for easy table lookup.
  • Choose payment facility per employee, e.g. cash, cheque, electronic transfers.
  • Complete audit trail for electronic transactions.
  • One screen is used to enter all personal information.

Flexibility

  • Caters for 99 payrolls with unlimited employees.
  • Bargaining councils such as MICFA, BIC, MTU and MIBFA, etc. are catered for, including reports in the required electronic and hard copy format.
  • Hours, days or amounts can be imported into VIP Classic from most time and attendance /clock card systems.
  • ASCII imports and exports.

Expandability

Linking the following VIP modules to the core system can expand the functionality of the Softline VIP System:

  • Personnel History – Comprehensive employee database, fully integrated with the payroll.
  • Job Management – Define job profiles in the organisation.
  • Leave Module – An advanced leave management system.
  • Employment Equity – Record Equity information and produce the statutory reports.
  • Skills Development – Generate a Work Place Skills Plan to submit to relevant SETA.
  • Job Costing – Analyse labour costs per task or job in detail.
  • Old Mutual Pension Fund Interface – Electronic transfer of contributions to pension fund.
  • Deloitte Interface – Export salary survey information.
  • Interface to General ledger applications – Exporting facilities are available to most popular GL applications. A customised export can also be defined according to specific requirements.
  • Business Intelligence Manager (BIM) – A visual reporting solution that uses MS Excel to provide you with meaningful insight and interpretation of your VIP data.
  • VIP Infoslips – Replaces the paper payslip with an interactive document that offers the versatility of a web page and integrates data into an easy-to-read and interactive package.
  • Standard reports (including OID, EMP 201, UIF and variance reports).
  • Compare variances between current month and previous month’s payroll.
  • Sort reports according to company specific requirements.
  • Standard reports for all statutory requirements as per SARS and the Department of Labour.
  • Standard reports are available for payments to third parties.
  • Standard ODBC (Open Data Base Connectivity) functionality to generate reports in data applications such as Microsoft Word, Microsoft Excel and Crystal Report Writer.
  • Full Audit trial.
  • 12-Month Report indicating the current month as well as the previous 11 Months’ payslips per employee.
  • Consolidate different payrolls into one report.
  • 52 weeks report indicating the current week as well as the previous 51 weeks’ payslips per employee.
  • VIP offers a powerful report writer for user defined requirements

Passwords and screen control to ensure confidentiality

  • Advanced access control to ensure confidentiality.
  • Passwords can be defined with full access, viewing access or no access.
  • Define zones to group employees together and link zones to passwords.

Tax year-end made easy

  • IRP5 codes are linked to earnings and deductions.
  • Use mathematical formulae to calculate earnings, deductions or company contributions according to your requirements.
  • Additional earnings and deductions can be added as your requirements change.
  • User allocation of earnings to BCEA Remuneration for the calculation of leave pay.
  • An alternative language is available to produce payslips in a second language to employees.

Tax year-end made easy

  • IRP5 codes are linked to earnings and deductions.
  • Use mathematical formulae to calculate earnings, deductions or company contributions according to your requirements.
  • Additional earnings and deductions can be added as your requirements change.
  • User allocation of earnings to BCEA Remuneration for the calculation of leave pay.
  • An alternative language is available to produce payslips in a second language to employees.

Increases recorded for back-pay calculations

  • Apply increases across the board by percentage or fixed amount.
  • Do selections by department, pay point, category or job grade with minimum and maximum ceilings.
  • View increase history on-screen.
  • Calculate back-pay based on different rates of pay.
  • Load future increases with an effective date.
  • Batch mode available for increases.

Increases recorded for back-pay calculations

  • Apply increases across the board by percentage or fixed amount.
  • Do selections by department, pay point, category or job grade with minimum and maximum ceilings.
  • View increase history on-screen.
  • Calculate back-pay based on different rates of pay.
  • Load future increases with an effective date.
  • Batch mode available for increases.

Download the complete VIP Classic Payroll brochure