Purchasing


Sage 300 ERP
 (formerly Sage ERP Accpac Advantage Series) is an advanced accounting application built on a world-class, object-orientated and multi-tiered architecture. Designed for companies of all sizes, Sage ERP Accpac can be deployed both as a Web-based and desktop application, and is the foundation for an integrated set of end-to-end business management applications.

Purchase Orders

When combined with Accounts Payable, Inventory Control and Order Entry, Purchase Orders provides a comprehensive, fully integrated purchasing system. You can combine multiple purchase orders on a single receipt and multiple receipts on a single invoice. The Shippable Backorder report helps identify orders that can be completed based on recent Inventory Receipts.

Purchase Order Capabilities

  • Enter active purchase orders, standing purchase orders, future purchase orders and blanket purchase orders.
  • Automatically update the amount spent and remaining on each blanket purchase order as additional items are ordered.
  • Use seven costing methods for the default item cost, Most Recent Cost, Standard Cost, Average Cost, Vendor Cost, Last Unit Cost and two alternate amounts, for added flexibility.
  • Enter details for requested items from multiple vendors or without specifying vendors on a single requisition, and then automatically create purchase orders for each vendor.
  • Create one purchase order from multiple requisitions and select the requisition details by vendor number and Inventory Control vendor type.
  • Leave purchase orders open indefinitely until all items are received or cancel any remaining ordered items at any time.
  • Quickly consolidate items from multiple purchase orders on a single receipt.
  • Process multiple invoices for a single receipt.
  • Designate non-inventory item numbers for one-time purchases, office supplies and any non-inventory item.
  • Automatically receive all items on a purchase order at once or receive partial purchase orders, entering quantities only for received items.
  • Receive items with or without first entering a purchase order for those items.
  • Process adjustments to quantities, item costs and additional costs directly on the receipt or return, rather than as separate inventory adjustments.
  • Allocate additional charges by quantity, weight, or cost or manually specify the cost.
  • Automatically produce purchase orders from Inventory Control reorder information or from Order Entry orders.
  • Quickly create templates of standard information to speed data entry.
  • Include all items on sales orders for only those items that have a back-ordered quantity or items that have an insufficient inventory quantity.
  • Automatically drop ship items directly from the vendor to the customer.
  • Enter additional costs such as freight or duty on a single receipt for received inventory items from multiple vendors and easily create a separate invoice for each vendor.
  • Set up any number of additional cost codes for efficient entry of standard costs.
  • Choose the type of Inventory Control item cost to display as the default cost.
  • Enter quantities using any unit of measure defined in Inventory Control.
  • Restrict access to Purchase Orders windows, costs and quantities on invoices and credit note adjustments.
  • Print requisitions, purchase orders, receiving slips, returns and mailing labels using standard Purchase Orders formats, or design custom forms and reports using the built–in report writers.
  • Create messages you can use when sending purchase orders and returns to your vendors by e-mail.
  • Use Purchase Orders as a stand-alone module or integrated with Inventory Control.

Standard Reports

  • Aged Purchase Orders
  • Payables Clearing Audit List
  • Posting Journals
  • Purchase History
  • Purchase Order Action
  • Purchase Statistics
  • Shippable Backorders
  • Transaction List

Please click here to download the complete Sage ERP Accpac Purchase Orders brochure

Accounts Payable

Accounts Payable provides robust accounting features to streamline your entire cash flow process and help you save money. Accounts Payable has a powerful library of accounting and reporting features that facilitate rapid entry of vendor invoices, flexible cash disbursement and full cheque reconciliation using Bank Services. With this comprehensive financial management tool, you can prioritise payments, negotiate terms, reduce bad debts and keep 1099 and Contract Payments reporting System (CPRS) information for vendors that are subject to 1099/CPRS reporting – all in a timely manner. With its powerful accounting and reporting features, Accounts Payable makes it easy to manage the detailed information your company requires.

Accounts Payable Capabilities

  • Force or withhold payment of individual transactions, controlling the maximum payment amount, and for excluding specific vendors.
  • Organise vendor records quickly and easily, and flag inactive records that are retained for historical reporting.
  • Create a new vendor and remit-to location when entering an invoice.
  • Drill down from the vendor’s transactions and payments in Vendor Activity to the originating transactions and payments.
  • Drill down from General Ledger transaction history to Accounts Payable transactions and then to originating Purchase Orders transactions.
  • Import transactions from other applications.
  • Automatically distribute invoices to as many general ledger expense or asset accounts as you require by defining distribution sets.
  • Set up and schedule recurring payables for invoices paid on a regular basis and automatically remind staff to process recurring payables.
  • Calculate tax for vendor invoices or manually distribute tax.
  • Track, calculate, and automatically retain a portion of an invoice to handle common billing practises in the construction industry.
  • View your vendor payments by bank range, vendor range, cheque status, transaction type, date range, year and period range, and cheque number range.
  • Generate and print system cheques for current payables and forced transactions with or without payments advices.
  • Prepay invoices that you have not yet received.
  • Automatically generate separate cheques for each invoice or create summary cheques.
  • Reinstate invoices by reversing posted cheques.
  • Print cheques in English, French and Spanish
  • Change discount percentages or amounts as required and establish standard payments selection criteria for creating cheque batches.
  • Keep details of all paid transactions and print them when needed.
  • Print a journal of the entries posted in each posting run, listing key pieces of information for tracking each detail.

Standard Reports

  • Aged Cash Requirements
  • Aged Payables
  • Batch Listing and Status
  • Cheque Register
  • General Ledger Transactions
  • Posting Journals
  • Vendor Transactions

Please click here to download the complete Sage ERP Accpac Accounts Payable brochure