29 August 2006 – CIPRO selects Sage ERP Accpac, eWorkflow from AccTech Systems

Issued by: Watt Communications & G Watt Design

[Johannesburg, 29 August 2006] – The Companies and Intellectual Property Registration Office (CIPRO) has awarded a tender to 2005 Softline Accpac Business Partner of the year, AccTech Systems. The contract will see AccTech Systems replace CIPRO’s legacy accounting and procurement system with Sage ERP Accpac and AccTech eWorkflow.

“CIPRO is responsible for the registration of all companies as well as the registration of all patents and trademarks,” says Kobus Pienaar, Acting Chief Executive Officer for CIPRO.

“We are aiming to be one on the top five registration offices in the world and to achieve this challenging and exciting goal, we had to invest in an world-class back office ERP solution. AccTech Systems offered the perfect solution.”

“We replaced CIPRO’s LOGIS procurement and BASS (Basic Accounting System) with Sage ERP Accpac 500 and AccTech eWorkflow in phase one,” says Tertius Zitzke, managing director of AccTech Systems. He says this integrated solution now provides CIPRO with a cost-effective, simplistic and flexible answer to CIPRO’s financial and internal procurement needs.

Teboho Mdhlovu, acting Chief Financial Officer for CIPRO, says the procurement of replenishment stock items such as stationery used to be a manual paper process: “This allowed room for abuse. With the new system we have a full audit trail for every single requisition and order, allowing management to maintain full control. AccTech eWorkflow has also enabled us to move to a complete paperless procurement environment.”

Reconciliation of accounts was another area of concern for CIPRO. “This used to take a very long time, but Accpac’s ease of use and AccTech’s user-familiarisation courses have rejuvenated our staff’s accounting skills and procedures,” says Pienaar.

“Our financial system is providing the information we require, when we require it, allowing for decisive decision-making. This, together with AccTech’s track record with other government organisations, made the choice of awarding the tender to AccTech, an easy one.”

In addition to the finance and procurement system, AccTech also provided CIPRO with the SQL interface to link its payroll with National Treasury’s Persal Payroll System.

Phase two of the installation will include the linking of the procurement system with AccTech’s VRM (Vendor Relationship Module) which will allow CIPRO to automatically select the top three vendors according to their calculated BEE scores and send a request for quote. Predefined rules within the system will force a buyer to only select quotes from those vendors, according to the procurement rules of the specific organisation. This VRM feature helps organisations improve their vendor BEE rating and eliminates corruption and procurement nepotism.

AccTech Systems (PTY) LTD

AccTech Systems (Pty) Ltd is an Sage ERP Accpac accounting software solution provider. Accredited as a premier solution provider by Sage ERP Accpac International, AccTech specialises in Sage ERP Accpac’s entire range of award-winning product lines and third-party software products.

AccTech is currently the number one Softline Accpac Dealer of the year as well as the number one Sage CRM dealer of the year. AccTech offers in-depth customer needs analysis, product configuration and custom-designed workflow solutions and backs that up with world-class training and support.

AccTech Systems has representation in Gauteng, KwaZulu-Natal, Western Cape, Limpopo, North West, Mpumalanga, Mozambique, Namibia, Zimbabwe, Zambia and Tanzania.

AccTech Systems (Pty) Ltd was also named as one of three finalists of DTI exporter of the year 2005.

Softline is a leading provider of accounting, payroll and CRM software solutions to small, medium and large companies. Founded in 1988 by Ivan Epstein, Alan Osrin and Steven Cohen, Softline was established during the formative years of the software industry and listed on the JSE Securities Exchange South Africa in February 1997. Softline expanded to establish a strong position within its area of focus in South Africa and Australia.

Focused on the development of accounting, payroll and CRM software solutions, Softline has a 16-year track record as a market leader. The group has a broad range of products offering users a variety of software solutions to run their businesses efficiently. Softline’s leading brands include Softline Accpac, Softline Enterprise, Softline Pastel (Accounting and Payroll) and Softline VIP. The combination of the group’s product offerings provides Softline customers with comprehensive, well-branded accounting, payroll and CRM software solutions.

In November 2003, Softline was acquired by Sage Group plc, an established FTSE 100 company. The group includes market-leading businesses throughout the United Kingdom, Europe, North America, South Africa and Australia, supplying business software to the small, medium and large business community.

Softline has a solid track record of profitability and cash generation. The group delivers quality accounting, payroll and CRM software solutions that improve the efficiencies of businesses around the world.

Sage

The Sage Group plc is a leading supplier of accounting and business management software solutions and related services for small, medium and large enterprises. It comprises market-leading businesses throughout Europe, United Kingdom, North America, South Africa and Australia .The Sage group plc has over 5 million small and mid-sized customers in 55 countries and 10 500 staff.

Editorial contacts

AccTech Systems
Nick Botha
(012) 640 2600
nb@acctech.biz

Watt Communications & G Watt Design
Claire Watson
(011) 425 6290