05 December 2005 – AccTech Systems to provide BEE vendor management solution

Issued by: Watt Communications & G Watt Design

[Johannesburg, 2 December 2005] – Softline Sage ERP Accpac 2004 business partner of the year, AccTech Systems, has developed a BBBEE (broad-based black economic empowerment) vendor relationship management software module called AccTech VRM.

Enabling organisations to capture, monitor and report its procurement expenditure with BEE vendors, AccTech Systems aims to simplify the administration of this task, saving customers time and money.

“The collection and management of vendor data is time-consuming and costly,” says Tertius Zitzke, Managing Director of AccTech Systems. “But effective management of this process can be rewarding for local organisations if they record the information correctly.”

According to Zitzke, BEE rebates are often significant, justifying the time and effort allocated to managing the process. He says AccTech Systems wanted to make the procedure simpler and faster by simplifying the vendor master data collection and capturing procedure to a mere click of a button.

“Organisations will now be able to compile complex vendor reports that will assist in BEE rebate calculations,” explains Zitzke.

There are four parts to the AccTech VRM system: vendor master data, vendor transaction analysis and profile reporting; procurement interface with preferred vendors and preference values; and finally business intelligence regarding the company’s target performance.

When capturing a vendor’s master data, a company requires the following information: organisational demographics, contact details, performance evaluation, human resource development, employment equity, indirect empowerment and social investment.

To make this data collection easy, AccTech VRM provides a customisable electronic questionnaire that can be e-mailed to all vendors and once complete, imported directly into the VRM system providing a complete vendor overview. Zitzke says an essential part of this system is the alerts provided such as tax clearances. It also enables an organisation to add a vendor self-service module, which manages the approval of updated vendor information via the standard CRM workflow module.

“The imported vendor master data becomes extremely valuable once you apply AccTech VRM’s advanced reporting capabilities. Some of the standard VRM reports include purchase history and transaction detail per vendor, vendor listing per industry according to vendor BEE rating, and activity reports measuring internal procurement and staff performance. Users can customise company-specific reports within AccTech VRM in a matter of minutes,” says Zitzke.

In addition to the standard features of AccTech VRM, AccTech eWorkflow can be added as an additional module to assist in the procurement process. Predefined workflow will ensure a department requests quotes from specific vendors according to the vendor’s BEE rating, as calculated in the Vendor Master Data module.

eWorkflow also adds value to the business process cycle for procurement of stock and services and issuing to different internal cost centres. It allows an organisation to add users and authorisation levels, as well as defining how requests and transactions flow through the business before being completed as an action in the relevant module within the financial system.

Another additional feature of AccTech VRM is that the system allows users to attach any business intelligence tool, instantly providing management with the ability to perform quantitative analysis. The performance can be measured by reporting groups in the system spanning across all the vendors. Targets can also be measured such as the marketing division reaching 60% BBBEE achievement.

“AccTech VRM results in a turnkey solution with enterprise-wide reporting, budgeting and forecasting. It provides integration with current financial systems, providing fast and accurate managerial reporting and analysis of BEE vendors,” concludes Zitzke.

AccTech Systems (PTY) LTD

AccTech Systems (Pty) Ltd is an Sage ERP Accpac accounting software solution provider. Accredited as a premier solution provider by Sage ERP Accpac International, AccTech specialises in Sage ERP Accpac’s entire range of award-winning product lines and third-party software products.

AccTech is currently the number one Softline Accpac Dealer of the year as well as the number one Sage CRM dealer of the year. AccTech offers in-depth customer needs analysis, product configuration and custom-designed workflow solutions and backs that up with world-class training and support.

AccTech Systems has representation in Gauteng, KwaZulu-Natal, Western Cape, Limpopo, North West, Mpumalanga, Mozambique, Namibia, Zimbabwe, Zambia and Tanzania.

AccTech Systems (Pty) Ltd was also named as one of three finalists of DTI exporter of the year 2005.

Softline is a leading provider of accounting, payroll and CRM software solutions to small, medium and large companies. Founded in 1988 by Ivan Epstein, Alan Osrin and Steven Cohen, Softline was established during the formative years of the software industry and listed on the JSE Securities Exchange South Africa in February 1997. Softline expanded to establish a strong position within its area of focus in South Africa and Australia.

Focused on the development of accounting, payroll and CRM software solutions, Softline has a 16-year track record as a market leader. The group has a broad range of products offering users a variety of software solutions to run their businesses efficiently. Softline’s leading brands include Softline Accpac, Softline Enterprise, Softline Pastel (Accounting and Payroll) and Softline VIP. The combination of the group’s product offerings provides Softline customers with comprehensive, well-branded accounting, payroll and CRM software solutions.

In November 2003, Softline was acquired by Sage Group plc, an established FTSE 100 company. The group includes market-leading businesses throughout the United Kingdom, Europe, North America, South Africa and Australia, supplying business software to the small, medium and large business community.

Softline has a solid track record of profitability and cash generation. The group delivers quality accounting, payroll and CRM software solutions that improve the efficiencies of businesses around the world.

Sage

The Sage Group plc is a leading supplier of accounting and business management software solutions and related services for small, medium and large enterprises. It comprises market-leading businesses throughout Europe, United Kingdom, North America, South Africa and Australia .The Sage group plc has over 5 million small and mid-sized customers in 55 countries and 10 500 staff.

Editorial contacts

AccTech Systems
Nick Botha
(012) 640 2600
nb@acctech.biz

Watt Communications & G Watt Design
Claire Watson
(011) 425 6290