AP-AR Settlements for Sage ERP Accpac

AccTech Systems ACCfactMany organisations face the tedious and time-consuming task of off-setting creditors with debtors within a Sage ERP Accpac company. Normally organisations process this task manually by raising both creditor and debtor invoices and then applying the required credit notes / adjustments to offset the balance.

AP-AR Settlements for Sage ERP Accpac allows for the settlement of open Accounts Payable documents with open Accounts Receivable documents, or vice versa by creating Adjustment entries in both Accounts Payable and Accounts Receivable. This is extremely useful when the same company is defined as an A/R Customer as well as an A/P Vendor in Sage ERP Accpac.

AP-AR Settlements handles this process using user-defined Settlement Groups. AP-AR Settlement allows you to easily settle open vendor and debtor documents within a group. Settlement Groups define combined groups of customers and vendors whose accounts you want to settle against each other. Depending on the predefined settings, the same company (customer or vendor) may be limited to only one settlement group, or belong to several settlement groups. Customers and vendors can only be settled against each other if they belong to the same Settlement Group.

Whilst making a vendor payment, AR-AP Settlements will let you know the amount that the payee owes you. Similarly, while making a customer receipt, you will know how much you owe that payer.

Key Features

  • Maps AP Vendors to AR Customers and vice versa using Settlement Groups.
  • Settles AP Vendors with AR Customers in multiple currencies; and vice versa.
  • Notifies Cross Outstanding Balance.
  • Produces detailed audit reports.

It is developed in the Sage ERP Accpac framework and has the same look and feel as your other Sage ERP Accpac user interface screens making the application easy to use and set-up for end users.

Open Settlement Entry screen to create a new batch. Select a Settlement Group on the Transaction tab.Settlement Entry, Payables Tab: On the Payables tab, select documents in Direct or Select mode, and edit the amounts if necessary. If the total of customers' and vendors' knock-off amounts are equal, the Unallocated Amount is 0 and the transaction is balanced.